6 Gmail Automation Techniques to Save Hours of Work

As the standard business communication format for many different industries, email messages offer users a familiar, consistent correspondence tool. The flip side of this popularity, however, is an endless collection of cluttered inboxes—because everyone sends email.

Using a Gmail automation tool can significantly enhance your email management by automating repetitive tasks and streamlining communication.

Gmail offers valuable features to help streamline email management, but in some cases, these native tools lack the power to make a substantial dent in your inbox.

Countless apps can boost your inbox for mail merges, email automation, and much more. But because not every app has all the features you need, fully optimizing your inbox means using multiple applications. Even optimization can be counterproductive if you’re constantly switching between apps, trying to align them with each other.

Fortunately, Gmelius has all the features and integrations you need to help automate your team’s tools, manage emails, and save time and effort. We built our integrations to maximize team communication and collaboration. Try it for free, through your Google account!

What is Gmail Automation?

Gmail automation refers to the process of using technology to sort, organize, create rules for, and manage the way your email account functions. By leveraging various tools and techniques, you can automate repetitive tasks such as email sorting, filtering, and deletion. This not only saves time but also significantly boosts productivity. Imagine having your emails automatically categorized, important messages prioritized, and unnecessary clutter removed—all without lifting a finger.

For salespeople, marketers, operators, and anyone who spends a significant amount of time managing their email inbox, Gmail automation can be a game-changer. It allows you to focus on what truly matters: building relationships, closing deals, and driving your business forward. With the right automation strategies, your Gmail account can become a powerful tool for efficiency and productivity.

Email Automation: Outreach

hile automating your outreach is important, it may not be possible without external email marketing services or customer relationship management (CRM) software. Instead, your team can automate email outreach with some of Gmail’s native tools—supercharged by the additional features Gmelius offers to fully optimize your email.

It's important to note that Gmail accounts have different sending capacities, with personal accounts limited to 500 emails per day and Google Workspace accounts allowing up to 2,000 emails per day.

Gmelius helps increase the accessibility and efficacy of Gmail’s native tools and offers your team extra features for even greater productivity.

Email templates are an easy way to save time on repetitive emails. Whether you're preparing an email marketing campaign or an internal employee reminder, using embedded templates can save time and ensure your message contains all the necessary information. 

Using templates doesn't have to mean your responses are impersonal. Gmelius enables you to add personal touches by creating variables that can be populated later. Once created, you can share your template with the rest of your team. This ensures professionalism, creates consistency, and helps maintain unified messaging for all team members.

Email automation via shareable sequences can improve your team’s outreach with automatic responses and other actions. Gmelius Sequences uses simple “if this, then that” filters to make sure your emails always reach the right leads, at the right time.

Using Gmail filters, you can automate the sorting and organization of your emails, ensuring that important messages are always prioritized.

You can also synchronize emails with Kanban boards and automatically apply shared Gmail labels. Gmelius stores all your templates in the “compose” window so you never need to keep a running list of follow-ups. And signing up with Gmelius is easy!

Gmelius’ workflow automation rules allow you to streamline your team’s daily processes and distribute their workload in a few clicks:

• Assign tasks
• Change conversation statuses
• Add tags and labels
• Drag and drop tasks
• Exchange email notes

You can set up rules to automatically forward emails to designated team members based on specific criteria, ensuring that relevant emails reach the appropriate parties without manual intervention.

Instead of creating new responses for each conversation, simply set up triggers to automate your replies—stored as templates, of course! You can also use email automation for assignments instead of delegating them manually. When incoming emails meet certain pre-set criteria, Gmelius automatically routes them to the correct team members.

In addition to automated replies, Gmelius’s workflow automation feature can sort your shared inboxes, organize emails by shared labels, trigger Service-Level Agreement (SLA) rules, and more.

4. Automate Kanban Boards 

Kanban boards manage and automate email pipelines in an efficient, visual manner you can review from inside your Gmail inbox. Gmelius helps you manage your emails as task cards you place on project boards. 

Email automation also works with Kanban boards, synchronizing all your tasks with your Google Calendar and automatically assigning tasks added to a column on a project board. When you organize a board in stages of completion, a task will automatically change status when it reaches a certain stage. 

You can see this visual organization tool in action when you request a short demo!

5. Automate Your Gmail Meeting Scheduler

Sometimes scheduling a meeting takes longer than the meeting itself. Sending emails back and forth trying to coordinate times and dates is an inefficient process. Gmelius' meeting scheduler can automate the entire scheduling process for you, including, but not limited to:

• Sharing calendar availability
• Sending pre-meeting reminders and questionnaires
• Sharing Zoom or Google Meet links

6. Use Gmelius For Full-Featured Automation & Team Collaboration

Plenty of apps offer to help with your email automation, but continually switching between applications can be confusing and counter-productive. Gmelius helps automate your outreach and streamline team workflows—all from inside your existing Gmail account—so you can stay connected and be more productive.

• Save hours spent copying and pasting
• Automate your team’s daily workflows
• Streamline your outreach
• Fortify your connections 
• Never leave your Gmail inbox

Check out our features and integrations to see how Gmelius is built to improve team communication and collaboration. Ready to get started? Sign up today!