Even in the digital era, managing tax departments involves copious amounts of email communication. But now, with the Gmelius Gmail shared inbox, the way that tax departments operate is set to streamline like never before.
Creating an email address taxes@ for your business on Google Workspace can be accomplished in three main ways: through a Google Group, as a Primary Account or as an Alias. Here's how you can do it:
![Google Group Logo](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/608fa737efca269a0c8b05fe_google-groups.png)
<h3>1. Google Group</h3><ul><li>Start by logging into your Google Workspace Admin Console</li><li>Click on 'Groups'</li><li>Click on '+' to create a new group</li><li>Provide the necessary details, including the Group email (taxes@)</li><li>Add members to the group</li><li>Define the access level for each member</li><li>Save changes to create your taxes@ Google Group</li></ul>
![Gmail](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/5f7c72c32d73a588ceec5b03_Gmail_Product_Icon_96dp.svg)
<h3>2. Primary Account</h3><ul><li>Login to your Google Workspace Admin Console</li><li>Click on 'Users'</li><li>Click on '+ Add New User'</li><li>Fill out the details including First and Last Name, Primary Email (taxes@)</li><li>Set a password for the account or let Google auto-generate one</li><li>Click on 'Add New User' to finalize the setup</li></ul>
![Google Group Logo](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/608fa737efca269a0c8b05fe_google-groups.png)
<h3>3. Alias</h3><ul><li>Access your Google Workspace Admin Console</li><li>Click on 'Users'</li><li>Select the user for whom you want to create an alias</li><li>Click on 'User Information', then 'Email aliases'</li><li>Click on 'ADD AN ALIAS' and enter 'taxes@' in the provided space</li><li>Save your changes</li></ul>
![Google Group Logo](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/608fa737efca269a0c8b05fe_google-groups.png)
<h3>1. Google Group</h3><ul><li>Start by logging into your Google Workspace Admin Console</li><li>Click on 'Groups'</li><li>Click on '+' to create a new group</li><li>Provide the necessary details, including the Group email (taxes@)</li><li>Add members to the group</li><li>Define the access level for each member</li><li>Save changes to create your taxes@ Google Group</li></ul>
![Gmail](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/5f7c72c32d73a588ceec5b03_Gmail_Product_Icon_96dp.svg)
<h3>2. Primary Account</h3><ul><li>Login to your Google Workspace Admin Console</li><li>Click on 'Users'</li><li>Click on '+ Add New User'</li><li>Fill out the details including First and Last Name, Primary Email (taxes@)</li><li>Set a password for the account or let Google auto-generate one</li><li>Click on 'Add New User' to finalize the setup</li></ul>
![](https://cdn.prod.website-files.com/5f0583afb9fc03e1c74e77e1/633cb8dd9c647f8288131da7_email%20notes.png)
<h3>3. Alias</h3><ul><li>Access your Google Workspace Admin Console</li><li>Click on 'Users'</li><li>Select the user for whom you want to create an alias</li><li>Click on 'User Information', then 'Email aliases'</li><li>Click on 'ADD AN ALIAS' and enter 'taxes@' in the provided space</li><li>Save your changes</li></ul>
Boosting Workflow Efficiency and Enhancing Team Collaboration
Dealing with constant email communications in a tax department can be overwhelming. Thanks to Gmail and the shared inbox feature, the tax department can now effectively manage high volumes of emails sent to the tax-related email address (taxes@). The transformative power of Gmelius and its seamless integration with Gmail have made tasks like team collaborations, shared drafts, and email template utilization simpler and efficient.
The introduction of shared inboxes and labels has dramatically improved tax departments' email management system. The shared inbox strategy by Gmelius enables emails sent to the tax department (taxes@) to be accessible by all team members, thus promoting transparency. Shared labels help to categorize emails as per the nature of the tasks or the responsibilities of the team members, bringing uniformity and reducing duplication of work.
Gmelius stands out in automating repetitive tasks, therefore saving valuable work hours and enhancing efficiency. Emails similar in nature can be responded to using email templates, ensuring swiftness and consistency. The co-writing of emails using shared email drafts presents a cohesive team image to the outside world. This is a game-changer in how tax departments handle their email communication, taking team collaboration and workflow efficiency to the next level.