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Company Guide

How to Create and Share Email Templates with My Team in Gmail? 3 Simple Steps!

Create and share email templates with Gmelius to save time, be consistent, increase team productivity, and build an efficient communication strategy.

Personalized emails produce some pretty impressive stats:

  • 41% higher unique click rates and 29% higher unique open rates than non-personalized emails.
  • Emails with personalized subject lines are 26% more likely to be opened.
  • Personalized emails deliver 6 times higher transactional rates.


Assuming you’re convinced with the increases in open rates, engagement, and ultimately revenue – your next question is probably how do you do it when you have to send a million emails per day?

Email templates are prewritten emails that you can easily access, quickly change, and send with one-click. They will make your life easy, allowing you to maintain brand consistency, including style and tone of voice.

Email templates can be used for all sorts of repetitive messages such as:

  • Welcome emails
  • Cold outreach
  • Sales follow-ups
  • Internal team communications
  • Confirmation emails
  • Information requests
  • And many more…

“Email templates are my favorite. They allow me to quickly create welcome emails, sales responses and client task requests with the assurance that they will go to the inbox and not the spam or promo folder”.

Brian Childers, Founder and CEO, Foxxr Digital Marketing

Email templates prove to be an ultimate time-saving solution. By sharing email templates with your colleagues you improve both your team’s performance and communication strategy in general.

Increase Team Productivity

Sharing email templates with your team increases everyone’s productivity by saving time and allowing them to focus on more important tasks.

Build an Effective Strategy

Shared email templates ensure that your team delivers optimized and approved content, consistently providing value to your audience. Shared templates also help you establish a communication strategy, building a solid pipeline of useful and engaging content.

Keep Track of Progress

Teams using shared email templates are able to clearly see their projects’ progress, evaluate processes, and amplify their outreach strategy.

All this and more can be achieved with Gmelius. Creating highly personalized email templates and sharing them with your team can be done in three quick steps.

Step 1: Create a New Template

There are two ways to create a new email template. You can compose a new email and save it as a template straight from the compose window or from your Gmelius Dashboard.

Step 2: Create a Hashtag to Find a Template Faster

Small details make a big difference. Create template hashtags to find the right template faster from your compose window. Once created, you just type the hashtag in the subject line to insert the template you need.

Step 3: Share a Template in One Click and Apply Advanced Settings

Sharing your email template couldn’t be easier – it only takes one click. You can choose certain colleagues from a drop-down list or share your template with the whole team.

Creating canned responses as offered by personalized Gmail email templates will save you lots of time, and using custom variables guarantees you higher open rates and more engagement.

Once created, your saved email templates will be stored in your compose window and can be used with other Gmelius features such as sequences and email campaigns.

“Gmelius email templates save an incredible amount of time when we need to respond immediately to project enquiries. In my opinion, Gmelius is a must have tool for any business where you require a simple and intuitive platform to manage email communication and tasks”.

Gerard Zajkowski, ARB, RIBA, Director

Emails are a powerful solution that helps you build and maintain your credibility, strengthen customer relationships and grow your business.

By creating and sharing Gmelius email templates you’ll save lots of time both for you and your team, maintain a personal touch with your clients, and make the whole process simple and smooth.