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Email Templates for Gmail

Save time using Gmail templates

Looking for a quick way to create and send repetitive emails? Gmelius lets you automate these tasks with reusable templates.

Templates can be as simple as inserting the same pre-defined text into emails. However, more complex templates allow you to automatically insert the first and last name of a recipient, adjust the subject line, add labels, etc.

Why should you use email templates?

You can use email templates to save time on repeated tasks. For example:

  • Sending an email in just one click
  • Automatically personalize quotes you send to your clients with the name of your recipient
  • Automatically add a label and Cc recipients based on rules you define
  • Send a weekly newsletter with a set format

How to use Gmelius email templates?

The email templates functionality is activated by default under your Gmelius dashboard.

How to create and edit an email template?

To create a new email template, go to the Template section of your Gmelius settings and click on the Create new template button located on the top left.

Create Email templates in Gmail

Here is a summary of your available options when creating a template:

  • Template name: Choose an easy-to-remember name for the template.
  • Hashtag: Use a hashtag in the subject line to automatically insert the template.
  • Subject: Set a subject line in this field.
  • Body: Add formatted text in this field. Note that you can add a number of variables, such as the name and email of your recipients, that will be automatically inserted.

Gmelius email templates also offer the following optional advanced settings:

  • Send from: Set which address to send the template from if you manage more than one email address from your mailbox.
  • Label as: Automatically add specific labels to the email.
  • Add Bcc/Cc recipients: Include other recipients automatically.
  • Automatically send the email: Choose to automatically send the message when all actions associated with the template are completed. (Use with caution.)
  • Category settings: Organize your templates into different categories to match your workflow.

To edit a template, click on its name to select it, make the necessary changes, and click the Save changes button to confirm your edits.

How to insert a template?

When composing or replying to an email, the easiest way to insert a template is to click on the layers icon and select the template you wish to use.

Insert Email templates in Gmail

Alternatively, you can type the hashtag associated with a particular email template in the subject line.

Create Email templates in Gmail

How to share your templates?

If you are subscribed to our Business tier you can share your templates with your team.

Insert Email templates in Gmail

You can do so by accessing the “Sharing Settings” below an email template and selecting the email addresses of the people you want to share the template with.

Please note that the people you share templates with, will also need to have an active Gmelius account and be part of your team’s Business subscription.

Shared templates are automatically set as “editable by others”, as the owner of the template you can choose to keep your template as is and prevent others from changing it, to do so just click on the blue dot and click the Save button to confirm your edits.

To share a template you can also drag it from the category folder you created the template in, to the Shared folder.

To remove someone’s access to a template just open the templates Sharing Settings, unselect their name and click on the Save button.

Gmelius email templates are (way) more powerful than Gmail canned responses

Gmail offers a feature that lets you insert canned response, but they are limited to plain text. On the other hand, Gmelius templates lets you quickly create and send intelligent, formatted templates.

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