Merge Multiple Gmail Accounts Into One Inbox: A Step-by-Step Guide
Merge Multiple Gmail Accounts Into One Inbox: A Step-by-Step Guide
Lina Yakunina
Product Marketing Manager
/ Last updated:
September 13, 2022
Cut to the chase...
Get started with the world's first shared inbox that lives in Gmail.
Cut to the chase...
Turn your most effective emails into smart templates you can share with your team in Gmail.

Each Gmail user likely has multiple accounts they use for different purposes. At a minimum, users now require four email addresses; one each for private use, work-related issues, specific projects, and shared inboxes for team management. 

 When none of those accounts are connected, it’s easy to lose focus and waste time switching between them all—not to mention the risk of missing messages or leaving emails unanswered. 

Luckily, Gmail can help users handle multiple Gmail accounts and email addresses—all from one inbox. This blog takes you through the steps to do exactly that: connect multiple Gmail inboxes from a single address. 

Using Gmelius can further increase your efficiency when you create a shared inbox or integrate project management tools to help you collaborate from inside your Gmail account—but we’ll highlight some additional Gmelius features after we show you how to integrate your different Gmail accounts. 

First, you need to know how to turn on Gmail’s features for inbox management. Then you’ll need to know how to outsource methods and integrations to maximize efficiency.

Manage Multiple Gmail Accounts in One Inbox

Gmail has many features to help manage multiple accounts, including, but not limited to:

These first steps are great for better communication and organization in your day-to-day life. However, if you want to increase efficiency for your professional inboxes, you should take a look at some of Gmelius’s other features and two-way integrations with your favorite tools.

Turn on Account Linking

Follow these steps to link multiple accounts from a laptop or desktop computer. Once activated, this Gmail feature uses one account as the primary receiver for all accounts. You’ll still be able to switch easily between individual profiles and respond to emails from individual addresses.

  1. Start in the account that will become the primary account
  2. In the top right corner of the browser, select the "Settings" icon
  3. Under “Quick Settings” select "See all settings"
  4. Select the fourth tab from the left, titled "Accounts"
  5. In the "Send mail as:" section, select “Add another email address
  6. Enter the corresponding address name and select “Next Step
  7. Click the "Send Verification" button
  8. Verify your secondary email address
  9. Select your default way of replying
  10. In your secondary account, go to "Settings" > "Forwarding and POP/IMAP" > "Forwarding:"
  11. Click "Add a forwarding address" and enter your primary account's Gmail address
  12. Copy/paste the confirmation code to confirm your forwarding address
  13. Choose a forwarding option

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Import Emails From Non-Gmail Accounts

It is also possible to use your primary Gmail inbox to send and receive emails from non-Gmail accounts. You will only be able to import emails from up to five other accounts. If you need to import more than five accounts, the best option is to have the emails forwarded.

  1. Start in the account that will become the primary account
  2. In the top right corner of the browser, select the "Settings" icon
  3. Under “Quick Settings” select "See all settings" 
  4. Select the fourth tab from the left, titled "Accounts"
  5. In the "Check mail from other accounts:" select “Add a mail account”
  6. Add the email accounts from which you want to import messages
  7. Follow the verification process

Manage Signatures for Multiple Gmail Accounts

Once you've added your secondary Gmail accounts to your primary inbox, you can easily assign a unique email signature to each of them.

  1. Start in the account that will become the primary account
  2. In the top right corner of the browser, select the "Settings" icon
  3. Under “Quick Settings” select "See all settings" 
  4. Scroll down to "Signature:"
  5. Select "Create new" if you don't have a signature yet, or select each email address added to your account to edit its signature
  6. Click "Save Changes" at the bottom of the page

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Set up Multiple Gmail Inboxes

Once you've connected all the Gmail accounts to your primary account, you can also set up groups of emails for your primary inbox. Gmail Multiple Inboxes are essentially mini inboxes within your primary inbox that allow you to see categorized emails.

  1. Start in the account that will become the primary account
  2. In the top right corner of the browser, select the "Settings" icon
  3. Under “Quick Settings” select "See all settings"
  4. Select the third tab from the left, titled "Inbox"
  5. Select the "Inbox type” aa “Multiple Inboxes
  6. Under "Multiple Inbox Sections", assign search queries to your inboxes
  7. Give your inboxes a name (optional)
  8. Choose how many conversations inboxes display
  9. Select the position of your multiple inboxes
  10. Click "Save changes"

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Multiple Integrations

Gmelius helps with account integration by providing features that create seamless account transitions and organization, all from within Gmail itself. We provide features such as:

  • Workflow Automation Management: Update multiple tasks and assignments at once directly from your inbox.
  • Email Notes: Add extra information alongside the primary email.
  • Analytics: Identify bottlenecks within your workflow operation with new analytics for each team member and each inbox.
  • Shared Email Drafts: Write up collaborative emails for the perfect responses with shared email drafts.

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Organize All Your Gmail Accounts Today

The corner of a computer monitor shows a cluttered email inbox with 5,376,354 unread emails.

Switching back and forth between different Gmail accounts can cost you time, focus, and potentially, the goodwill of important contacts and clients. By following the steps in this article to manage multiple Gmail accounts from one inbox, you'll be able to tackle daily activities with much more efficient email.

If you or your company want to improve efficiency and productivity, give Gmelius a try and create collaborative inboxes for your teams. We provide all the features and designs your employees need to succeed. Assign and tackle emails directly in Gmail, synchronized in real-time to ensure everyone is always up-to-date. Check out our other features and integrations and learn how Gmelius is built to improve team communication and collaboration. Ready to get started? Sign up today!

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Cut to the chase...
Get started with the world's first shared inbox that lives in Gmail.
Cut to the chase...
Turn your most effective emails into smart templates you can share with your team in Gmail.

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